RECRUITMENT MANAGEMENT SYSTEM PRIVACY STATEMENT AND LEGAL TERMS

Last revised: 7 October 2016

This Privacy Statement applies to the Deloitte Recruitment Management System (referred to herein as the “Recruitment System”).

This Privacy Statement explains how Deloitte Services & Investments NV (“we”), operator of the Recruitment System, protects candidate’s information gathered via the Recruitment System. We operate the Recruitment System as an outsource provider of recruitment services to different companies (“our clients”) amongst which Deloitte Legal – Lawyers. There will be one database for all our clients but the data submitted by candidates to the Deloitte Legal – Lawyers posted positions will not be accessible by other clients.

By using the Recruitment System and/or submitting information to the Recruitment System you are agreeing to the use of your information as described in this Privacy Statement.

As used herein, Deloitte Legal – Lawyers means Deloitte Legal – Lawyers BV ovve CVBA, Berkenlaan 8a, 1831 Diegem.

PRIVACY

Any personal information you submit through the Recruitment System to the Deloitte Legal – Lawyers posted positions is being submitted to Deloitte Legal – Lawyers. Unless otherwise stated at the time of collection, the personal information requested and the way in which it is used will be in accordance with this document and with the laws of the country in which the position is located, and not necessarily in the country in which you are a resident. 

Collection of Personal Information

The Recruitment System maintains personal information that you as a candidate voluntarily submit and, in some cases, personal information that is submitted on your behalf.

You are responsible for ensuring that any personal information submitted by or about you to the Recruitment System is accurate, complete, and up-to-date. The submission of any inaccurate, false, or incomplete information may make you ineligible for employment or cause any employment that you may have with Deloitte Legal – Lawyers to be terminated.

If you are providing personal information about an individual other than yourself (such as a referred candidate), you must obtain the consent of the individual for the collection and use of information as described in this document before submitting any of his/her personal information.

Information Use

Your personal information will be used to manage your application for employment, to contact you during your candidacy, to send you announcements, and to request additional information as required.

Where permitted by law, your personal information may also be used for general statistical analysis and reporting purposes, including visitor activity and demographic reports.

To the extent appropriate and in accordance with applicable law, Deloitte Legal – Lawyers may seek additional data and/or verify your personal information by contacting your references, referrer and other third parties.

To the extent any information of a sensitive nature is submitted with your application (e.g., data relating to race or ethnic origin, political opinions, religious beliefs, trade union membership, criminal record, physical or mental health or sexual orientation), you agree that such information may be used or deleted in accordance with applicable law and this document. The Recruitment System does not seek sensitive personal information except where it is required by the laws of the country in which the position you are applying for is located. 

To the extent any information that is not of importance to the job is submitted with your application (e.g., data relating to gender) such information will not be used in the selection process.

You are strictly prohibited from uploading content to the Recruitment System that is unlawful or that is considered regulated data (including, without limitation, data covered by the laws, statutes, and regulations specified above) that would require additional specific security measures to be implemented.

Should you be hired by Deloitte Legal – Lawyers, your personal information may be used in connection with the employer employee relationship as permitted by applicable laws. 

Information Disclosure

Except as disclosed in this document, or as otherwise disclosed at the point of collection, your personal information will only be made available to us and Deloitte Legal – Lawyers individuals to which you are applying for a position.

Your personal information may be shared with service providers, who process data on behalf of us or Deloitte Legal – Lawyers or provide other services for the conduct of any of our business or Deloitte Legal – Lawyers business, such as companies providing employment verification services.

The Recruitment System is hosted in Europe. Individuals located in the EEA should be aware that the se of the Recruitment System may involve the transfer of personal information outside of the EEA to jurisdictions that may not ensure protection for personal information equivalent to that available in your jurisdiction. By submitting your personal information, you are agreeing to these data transfers.

Personal information may also be disclosed to law enforcement, regulatory, or other government agencies, or to other third parties, in each case to comply with legal or regulatory obligations or requests.

Information Retention

Your personal information will be retained for the period necessary to complete the recruitment process or for any longer period as required by law, to meet regulatory obligations, or as may be necessary to facilitate any ongoing relationship. Where permitted by law, your personal information may also be retained to consider you for other positions for which you may be qualified.

The above mentioned retention periods will not apply to any of your anonymized personal data used for statistical purposes. 

Information Access

You can access your profile on the Recruitment System at any time to review or update any personal information submitted. However, once a position is no longer posted, some information you have submitted cannot be altered. Subject to the above and as required by applicable law, you may review, update, or request removal of your personal information from the Recruitment System at any time by contacting berecruitmentprivacy@deloitte.com

Log information, cookies, and Web beacons  

The Recruitment System collects standard internet log information including your IP address, browser type and language, access times, and referring website addresses. To ensure the Recruitment System is well managed and to facilitate improved navigation, we or our service providers may also use cookies (small text files stored in a user’s browser), or Web beacons (electronic images that allow the System to count visitors who have accessed a particular page and to access certain cookies) to collect aggregate data. Additional information on how we use cookies and other tracking technologies and how you can control these can be found in our cookie notice.

Children's privacy protection

The Recruitment System covered by this document is not designed for or intentionally targeted at children 13 years of age or younger. It is not intended to intentionally collect or maintain information about children 13 years of age or younger.

Information Security

The Recruitment System covered by this document has in place reasonable commercial standards of technology and operational security to protect all information from unauthorized access, disclosure, alteration, or destruction.

Inquiries and Complaints

Please direct any questions or comments you may have to berecruitmentprivacy@deloitte.com.

Modifications to this Document

Please note that this document may be modified at any time and any such modified document will be effective upon being posted to the Recruitment System. Your continued usage of the Recruitment System after any changes to this document will mean you accept those changes.

LEGAL

Disclaimer; Limitation of Liability

Nor we nor Deloitte Legal – Lawyers are rendering legal, accounting, tax, investment, consulting, business, financial, or other professional advice or services by means of the Recruitment System. The Recruitment System is not a substitute for such professional advice or services, nor should it be used as a basis for any decision or action that may affect your finances or your business.

Nothing in any job description/posting, the Recruitment System, and this document shall constitute an offer or promise of employment. 

THE RECRUITMENT SYSTEM IS PROVIDED “AS IS”, WITHOUT REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. WITHOUT LIMITING THE FOREGOING, NOR WE NOR LAGA REPRESENT OR WARRANT THAT THE RECRUITMENT SYSTEM WILL BE ERROR-FREE, WILL OPERATE IN AN UNINTERRUPTED FASHION, OR WILL MEET ANY PARTICULAR CRITERIA OF PERFORMANCE OR QUALITY, AND WE AND LAGA DISCLAIM ALL IMPLIED REPRESENTATIONS AND WARRANTIES, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT, COMPATIBILITY, SECURITY, AND ACCURACY. 

YOUR USE OF THE RECRUITMENT SYSTEM IS AT YOUR OWN RISK, AND YOU ASSUME FULL RESPONSIBILITY AND RISK OF LOSS RESULTING FROM YOUR USAGE.  NOR WE OR LAGA WILL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, EXPECTANCY, EXEMPLARY, CONSEQUENTIAL, OR PUNITIVE DAMAGES OR ANY OTHER DAMAGES WHATSOEVER, WHETHER IN AN ACTION OF CONTRACT, STATUTE, TORT (INCLUDING, WITHOUT LIMITATION, NEGLIGENCE), OR OTHERWISE, RELATING TO THE USE OF OR RELIANCE UPON THE RECRUITMENT SYSTEM. 

CERTAIN LINKS IN THE RECRUITMENT SYSTEM LEAD TO RESOURCES MAINTAINED BY THIRD PARTIES OVER WHOM WE HAVE NO CONTROL. NOR WE NOR LAGA MAKE ANY REPRESENTATIONS OR WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED, AS TO THOSE RESOURCES. 

THE ABOVE DISCLAIMERS AND LIMITATIONS OF LIABILITY ARE APPLICABLE TO THE FULLEST EXTENT PERMITTED BY LAW, WHETHER IN CONTRACT, STATUTE, TORT (INCLUDING, WITHOUT LIMITATION, NEGLIGENCE) OR OTHERWISE.

IF ANY PORTION OF THE FOREGOING IS NOT FULLY ENFORCEABLE FOR ANY REASON, THE REMAINDER SHALL NONETHELESS CONTINUE TO APPLY.

Copyright and Trademark Notices

Unless otherwise indicated, the content in the Recruitment System is provided by Deloitte Legal – Lawyers that has posted the position.

Deloitte Legal – Lawyers, the Deloitte Legal – Lawyers logo, and local language variants of the foregoing trademarks, and certain product names that appear on the Recruitment System, are trademarks or registered trademarks of Deloitte Legal – Lawyers. You shall not use the name “Deloitte Legal – Lawyers”, the Deloitte Legal – Lawyers logo, or local language variants of the foregoing trademarks either alone or in combination with other words or design elements. You may not use any of the foregoing names, marks or logos in any press release, advertisement, or other promotional or marketing material or media, whether in written, oral, electronic, visual or any other form.

References to other parties’ trademarks on the Recruitment System are for identification purposes only and do not indicate that such parties have approved the Recruitment System or any of its contents. This document does not grant you any right to use the trademarks of other parties.

Revisions

This document may revised at any time in our sole discretion by posting such revised Terms of Use at the Recruitment Management System Privacy Statement and Legal Terms link (i.e., this webpage that you are currently viewing) or elsewhere in the Recruitment System.  Such revisions shall be effective as to you upon posting, unless explicitly stated.  It is your responsibility to be aware of any such revised document by checking this webpage. Your continued use of the Recruitment System following changes to this document constitutes your agreement to the revised document.